Accounts Payable Assistant (18 Month Contract)

Sara Shaw

PML Professional Mechanical Ltd. is Western Canada’s leading company for plumbing, heating, ventilation, air conditioning, and fire protection. From major construction projects to regular service work to the safety provided by our fire protection division, we approach our work with an industry-leading commitment to excellence and a keen awareness of our customers’ business needs.

The Accounts Payable Assistant will work closely with and report to the Accounts Payable Lead at our Coquitlam office for an 18-Month contract. The primary focus will be matching and entering invoices, resolving A/P issues, reconciling statements, managing and responding to vendor inquiries. Other responsibilities include attending to the general administrative needs of the AP/Finance Department.


  • Distribution of incoming invoices and allocating invoices to specific jobs
  • 3 way matching PO, invoice and packing slip and identifying possible discrepancies
  • Minor coding for overhead expenses
  • Enter and post invoices for Construction, Service, Retrofit, Sprinklers, and Island divisions
  • Send invoices to Project Manager for approval or back to Purchasing for correction
  • Once approved, posting batched invoices into Jonas
  • Review vendor statements and request missing invoices on a monthly basis
  • Respond to vendor inquiries in a professional and timely manner
  • Manage the AP email inbox – review and organize emails daily
  • Able to work in a paperless environment
  • Assist with other duties as required


  • Minimum 2 years of experience in an AP environment
  • Construction industry experience is preferred
  • Proficiency using Microsoft Office (Outlook, Word, Excel)
  • Attention to detail, problem solving and analytical skills
  • Ability to communicate effectively, both orally and in writing
  • Organizational skills and ability to work under pressure to meet deadlines and handle multiple tasks within a fast-paced work environment
  • Experience with Jonas Construction Management Software is an asset, but not required

At PML Professional Mechanical Ltd, we are committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and value the unique perspectives and experiences that each individual brings. We encourage applicants of all backgrounds to apply and join our team. If you are interested in this exciting opportunity, please email your resume and cover letter to We look forward to hearing from you and exploring the potential of working together to achieve great things.

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